wHAT you need to know

Fundraising

Fundraisers contribute to the vibrancy of our programs, as well as student accounts.

Why is fundraising vital to our program?

The Reynolds Music community is built on teamwork, participation and service to the community. Fundraising brings together all three. It also brings families in to the Reynolds Music community.

The goals of the fundraising efforts of the music students (and their parents) are:

Teamwork

to create and support involvement in the Reynolds music community, and enhance students’ music education opportunities, through participation in group activities, involving all students at some level, even those who do not travel

Participation

to raise money to support music-related educational activities for students. Funds go into individual music student accounts held by the RMPA. Students can use that money to support music-related activities. E.g. access to private music lessons; concerts; travel opportunities related to performance; instrument accessories; music consumables – reeds, valve oil, etc.; music resources –sheet music, CDs, method books, etc.

Service

to raise money to support the music program in general, as current school allocations do not cover the funding needs to create an “Exemplary Music Experience.”

These funds go into the general music account with the RMPA.

Fundraising puts much needed funds back into the whole music program, which benefits everyone.

In view of the three stated goals of fundraising, the Music Parents Association notes that different fundraisers will serve different purposes within the program (i.e., some are less likely to make a significant profit, but are important in terms of program tradition and team-building potential).

While considering hosting fundraisers, the Music Parent Association will consider the following:

  • tradition of the program
  • community interest
  • community “competition” – how many groups, at the school or in the greater community, are doing the same fundraiser
  • potential for profit versus the activity’s importance as a team-building exercise.

If you would like more information contact: rmpa

What fundraising are students expected to do?

Fundraising participation requirements:

  1. Each music student MUST participate in a minimum of TWO fundraising activities per semester.
  2. Students are responsible for signing up for various fundraisers.
  3. Attendance will be monitored to ensure fair dispersal of funds.
  4. All fundraisers are limited to one shift for each student to ensure fair access for all students. Occasionally, there may be the chance to pick up unclaimed shifts shortly before the event.

How does fundraising work?

Fundraising activities are organized by the Reynolds Music Parents’ Association (RMPA) in cooperation with music educators.

 

Student Accounts

  • Each student has an individual music student account.
  • Individual accounts may build to future years (i.e., students may “save up” for senior band trips).
  • All monies raised will be divided by percentage, with 60% being allocated to individual students and 40% being allocated to the music program in general.
  • Money from an individual student account may be used to offset travel costs for band trips, for instrument rental or purchase, or for other music-related expenses (e.g. access to private music lessons; concerts; individual travel opportunities related to performance; instrument accessories; music consumables such as reeds, valve oil, etc.; music resources such as sheet music, CDs, method books, etc.)
  • REIMBURSED money can be accessed from a student account. All potential expenditures must be approved by educators, and reimbursement will be paid out upon submission of an original receipt and the student account access form to the educators.
  • TRANSFERRED funds within the system can be used to offset travel with the band, uniform costs or workshops. An account access form must be filled out and submitted.
  • If a student leaves the program (i.e. moves to another school or graduates) and still has money in his/her individual account, the parents/guardians may request that the remaining funds be transferred to a current or upcoming sibling who is a band member; this request must be made in writing by May 31 of the year that the student leaves the program.
  • Any money remaining in an individual student account and which is not transferred to another band student by written request will revert to the Reynolds Music Parent general account by June 30 of the current school year.
  • 60% of profits earned at group fundraisers (such as Tree Recycling) will be divided equally among the participating students, while the remaining 40% will be placed in the Music General account. (Note: students who participate in more than one shift of a fundraiser will be counted as the corresponding multiple for the purpose of dividing the profits: 2 shifts = 2 times the individual portion of the profits.)
  • In the case of sales-based fundraisers (such as chocolate sales), 60% of a student’s sales profits will be placed directly into his/her individual account, while the remaining 40% will be placed in the Music General account.
  • Parental involvement in fundraising activities is a critical piece and their participation may count towards students being given extra credit in terms of fundraising totals.
  • The Reynolds Music Parent Association student account and fundraising coordinators will create spreadsheets of participation and total dollar figures in each student account. You can access your student account total here: https://reynoldsmusic.ca/resources/.
  • All monies will flow through the Reynolds Secondary School office as per SD #61 requirements; however, management and tracking of students accounts will be maintained by the Reynolds Music Parents Association.